St. Scholastica Academy Facilities Rental 

St. Scholastica Academy is pleased to share its facilities with other organizations. A number of venues are available in SSA’s Patricia G. Nolan Center for the Fine Arts, including a 900+-seat theater, 275-seat lecture hall and 50-seat choral room.  Additionally, classroom, cafeteria, gymnasium space and athletic fields may also be rented for use.

PREMISES/FACILITIES USE PROCEDURE

Inquiries:  To inquire about facility usage and calendaring, please contact the rental coordinator, Ms. Jordan Kardasz at 773-764-5715, ext. 369.  Once an event has been calendared, a Use of Premises agreement and Premises/Facilities Use Procedure will be sent to the group’s representative.  The signed agreement, deposit and certificate of insurance must be on file in the rental office before the event takes place.

*Auditorium Specifications:
Seating capacity:	Main floor 600 Balcony 300
Stage dimensions:	Proscenium width  38’        Proscenium height 21’         Stage depth 28’ 10”          Stage apron 38’ 9”         Hydraulic lift orchestra pit
Fly information:	Counter-weight fly system        Working height of grid 50’        Total lines 26          Batten pipes 40-60’
Lighting system:	*96 dimmer system                                                       *Head sets available for two-way intercom system located Stage Left, Stage Right and balcony lighting booth.           *ETC Express 48/96 Lighting Console located within the balcony booth or backstage.                                                                *A 400 amp three phase disconnect is located on the landing Stage Right with the in-house dimming system.  This disconnect is fitted with standard cam-lock connectors for power distribution hookup and may be used to power additional dimming equipment supplementing the in-house dimming system.
Sound system:	*Rental groups must provide their own soundboard, amplifiers, monitors, speakers, microphones and cords.  *A 100 amp three phase disconnect dedicated to sound is located Stage Left with standard cam lock connectors for power distribution hookup. This power source is supplied through a line transformer removing the line noise and providing proper grounding.      *20 amp electrical receptacles supplied by the sound equipment service located Stage Right and Stage Left at the proscenium line for additional power supply to the stage or front of house.               *Soundboard may be placed in the rear of the house under balcony. Monitor board and power distribution placement may be located Stage Left backstage.

Auditorium ground plans can be found here

Auditorium seating chart can be found here

Lighting inventory can be found here

 Suggested Fee Schedule: 2011-2012 (July 1, 2011 - June 30, 2012)

Auditorium (one day)	$800 for first 4 hours $120 each additional hour
Auditorim (2+ days)	$750 per day, max. 6 hours per day
Lecture Hall (Seating Capacity 275)	$65.00/hour
Choral Room (Room 55)	$40/hour
Music Rehersal Rooms	$10/hour
Classrooms less than 3 hours	$25/hour
Classrooms over 3 hours	$20/hour
Cafeteria (without food)	$50/hour
Cafeteria (with food)	$65/hour
Grounds - less than 5 hours	$150/day
Grounds - over 5 hours	$225/day
Gym	$50/hour
Student Lounge (without food)	$50/hour
Student Lounge (with food)	$65/hour
Athletic Fields (Soccer, Softball, Running Track)	$50/hour/field
Technical Assistance	$25/hour, three hour minimum
Student Stage Crew	$8.50/hour, four hour minimum

Contact Person:After confirmation for your event, please designate one person to be in charge of the activity who will act as liaison with Ms. Kardasz.  This person’s name and phone number must be given to Ms. Kardasz one week before the calendared event.           

Upon completion of the event, we may request the contact person to walk through the premises with the rental coordinator to make sure that nothing is left behind and that the facilities are in good order.

Smoking:   No smoking in the building or vestibules at any time.  Smokers are asked not to hold the door open if they are smoking outside.  The smoke still travels into the building.

Parking:   Use designated "School Parking" lot (entrance at south end of property) only.  Parking is limited to 120 vehicles.  Large groups are asked to provide supervision of the parking lot.  Street parking is also available, but limited.  If buses will be transporting groups, please direct them to use ONLY the School Parking area, and not the front drive. 

Buildings/Grounds:   Use only the areas designated for your event.  Designated Monastery grounds are off-limits to organizations or guests of organizations that rent any space from St. Scholastica. Academy.  Children are always to be supervised by an adult while on the grounds. There is to be no play or running on the grounds north and east of the parking lot.

Doors:   Do not prop doors open.  For security and safety reasons, all exterior doors must be monitored when unlocked. Guests attending performances in the Auditorium of the Patricia G. Nolan Fine Arts Center will use the entrances on the east and south sides of the building.  Please assign an adult ahead of time to monitor these entrances.  Please let Ms. Kardasz know when you would like to have these doors unlocked for guests’ arrival. If you wish to have guests and/or performers enter by way of the back (west) entrance, please note that these doors are to remain locked at all times.  An adult needs to be assigned to the doors to let people in. Please advise performers ahead of time which door is their designated entrance.

Food/Drink:  No food or drink is allowed in the auditorium, backstage, lounge, classrooms or lecture hall. If, for some reason, you need to have food/drink outside the cafeteria, you must receive prior approval from Ms. Kardasz.

Concessions:   Only bottled water may be sold, unless prior approval for additional items has been given.  Failure to do so will result in the forfeiture of your deposit.  Any approved items must be consumed in the foyer area and not brought into the auditorium. 

Furniture:   If you need to rearrange seats or tables we ask that you return them to their original position when finished. It sometimes helps to keep a written note about how chairs and desks are arranged in a classroom as classrooms vary. We ask that the furniture in the student lounge not be moved for any reason.  If you need additional tables or chairs for your event, you must request them at least two weeks prior to the date of the event.

Cleaning:  All groups must clean up after themselves before leaving the building.  If food is being served in the cafeteria, all table and counter tops must be wiped down after use.  Food garbage is to be thrown away in provided garbage cans.  The floor must be swept clean of dropped food or other garbage.

Deliveries:   Please let us know if you have any special deliveries before the event. We ask that you have someone here to receive and sign for them, if necessary.  If you are having food delivered, please inform Ms. Kardasz beforehand and make sure that the food is delivered to either the loading dock or the Ground Floor Office.

Use of Cafeteria Cooking Area:    Please get instructions regarding use of stove, ovens, etc. from the rental coordinator.  You will need your own pots, pans, utensils, etc.  Leave the area clean and in order.

Signs/Notices:    If you wish to post any signs please do so only on tile walls.  Use removable poster mounts ONLY – masking, adhesive (Scotch) and Duct tape are not allowed.  Please remove all signage at the end of the event.

Loading/Unloading:   We ask that you use the loading dock at the south end of auditorium to unload/load equipment, scenery, costumes, etc.  There is an additional ramp at Door 11 on the west side of the building that can be used for unloading.

Bare Feet:   Not allowed

Children:   Any children under the age of 18 must be under the supervision of a responsible and competent adult at all times.